Journal ID Prefix Definitions
When reviewing your online reports through the Shared Financial System reporting tool, you can drill down from an amount on a report to the detail journals on the general ledger. The journals have several different two character prefixes which represent different types of transactions from different sources. Transactions come into the Shared Financial System general ledger from three different sources: 1) accounts payable module; 2) purchasing module, and; 3) interfaces from other systems. In addition, some transactions are entered directly to the general ledger module. The following is an explanation of each type of journal prefix and its related source.
| Journal Prefix | Source | Description |
|---|---|---|
| AH | Interface | AT&T phone charges |
| AL | GL Module | Journal transactions resulting from an allocation process |
| AP | AP Module | Voucher transaction for paying invoices and procurement card charges starting in fiscal 2022 |
| AT | Interface | AT&T calling cards |
| BD | GL Module | Budget transactions |
| CB | GL Module | On line journal transactions for chargebacks |
| CR | Interface | Cash receipts from the Cashier System |
| FB | Interface | Fringe Benefit transactions from the UW-System central payroll |
| IND | GL Module | Indirect Distribution |
| IUJ | JET | Journal entry between UW System campuses |
| JRT | Interface | Expense transfers processed through the Cost Transfer Tool |
| JV | GL Module | On line journal transactions for transfers, corrections, etc. |
| PC | Interface | Procard transactions for procurement card expenditures for charges through fiscal 2021 |
| PO | PO Module | Purchase Order transactions to order goods and services |
| PJ | Interface | Payroll transactions from the UW-System central payroll |
| PT | Interface | Salary transfers initiated through Change of Status (HR Form) |
| PY | AP Module | Payment transactions which generate checks |
| SF | Interface | Student Financials begins in fiscal 2025 |
| ST | Interface | STS phone charges |
| SU | Interface | Student fee distribution through fiscasl 2024 |
| TC | Interface | Travel Procard Transactions for travel card expenditures for charges through fiscal 2021 |
| TL | GL Module | Terminal Leave |
| VP | Interface | VOIP Phone charges |
| WH | Interface | Warehouse charges |
| WS | Interface | Work orders, stores, and other FP&M Charges |
In addition the line description which you see on the drill down to the detail journals will contain descriptive information pertaining to the transaction. For example, for PC or procard journals, the line description field will have "Procard biweekly at mm/dd/yy." This indicates that the procard charges in the journal were received and posted for the biweekly period ending on the given calendar date.
The journal prefixes and the additional descriptive information should make it easier for you to interpret the nature and timing of the underlying detail journals in your online financial reports.