TAM
TAM is an advanced applicant tracking system that allows institutions to manage recruitments electronically from start to finish. These steps include the creation of a job opening, posting the vacancy for applicants to see, providing a place for which applicants can search and apply for job openings, and then manage the applicants throughout the recruitment process all the way to hiring the chosen candidate.
Recruitment Process Checklist - Faculty
Recruitment Process Checklist - Academic Staff & University Staff
TAM Resources
TAM KBs Noted in the TAM Recruitment Checklist
- KB21278 - Add Approvers and Reviewers to Job Openings and Job Offers
- KB20042 - Adding an Applicant Manually into TAM
- KB20182 - Adding Notes, Attachments, and Expenses to Job Openings
- KB19714 - Approve Job Openings
- KB20117 - Create a Job Offer and post Online to Candidate Gateway
- KB20278 - Forward Applicant(s)
- KB20170 - Hiring an Applicant
- KB20286 - Manage Contact Notes and Attachments for an Applicant
- KB25286 - Modifying an Applicant's Information
- KB20358 - Send Correspondence E-mail or Letter to Applicant
- KB20801 - Viewing & Modifying Application and Applicant Data
Additional Helpful TAM KBs
- KB20374 - Approve Job Offer
- KB20053 - Complete an Interview Evaluation
- KB20275 - Enter Applicant Expenses
- KB21486 - Letter Templates
- KB20116 - Make Final Recommendations on an Applicant
- KB21580 - Posting the Intent to File a Labor Certification
- KB20151 - Record an Accepted Offer
- KB20150 - Review Applicant Interviews Schedules and Evaluations
- KB20149 - Review Interview Calendars
- KB20063 - Routing Applicants, Responding to Routing and Updating Overall Route Status
- KB20050 - Schedule Applicant Interview
- KB20381 - Search for Job Opening or by Application
- KB20371 - Sending Interview Evaluation Reminders
- KB21204 - Update Internet Settings to Allow Opening of Attachments and File Downloads to 'Generate' Letter Templates
Videos
FAQ
Hiring Manager(s)
Hiring Managers are granted access to see job openings within their department. Their role is to oversee the entire recruitment process. Common Hiring Manager(s) include Deans/Directors, Department Chairs/Supervisors, and Division Administrators.
Talent Acquisition Coordinator(s)
TA Coordinators (TAC) have access to see job openings that they have been granted access to. They cannot view sensitive information such as ethnicity and gender nor are they approvers. However, they can take actions on an applicant such as Prepare Job Offer and Change Applicant Status. Common TAC(s) include Department Chairs, Dean or Director - Academic Department Associates, Deans Assistants, Program Assistants, Search & Screen Committee Chairs, Office Associates, etc.
Search Committee Members
Search committee member’s roles are to screen for desired qualifications and interview candidates. They do not have access to the applications but receive resumes of the candidates who meet minimum qualifications (HR & Hiring Manager screen for minimums). It is required that a search committee/interview panel have at least three members.