Author: Mortimer, Kirsten

Teleconferencing
with Video Enabled Cisco Webex Room Systems

Join a Scheduled Webex Call With Video and Audio Page 2
Start a Direct Dial Video Call Page 3
Start a Direct Dial Audio-Only Call Page 4
Share Screen In Webex Meeting or Video Call Page 5
Project to Screen Without Teleconferencing Page 6
Share Screen With Wireless Connection in Webex Meeting or Video Call Page 7
Share Screen With Wireless Connection without Webex Meeting or Video Call Page 8
Join a Video Conference from a Web Conference Service other than Webex Page 9
Videoconferencing Best Practices Page 10

For assistance, please contact the Help Desk at 262-472-HELP (4357) if you encounter any issues.

Video Enabled Cisco Webex Room Systems

Join a Scheduled Webex Meeting With Video and Audio

A

On Cisco touch panel, tap the Webex icon and enter the meeting number from the Webex Meeting email invitation, calendar appointment, or from your uww.webex.com account. NOTE: Do not start the Webex Meeting from the room computer, always use the touch panel.
On touch panel answer “Are you the host?”
No: You do not have the host PIN/KEY. You are an attendee and the meeting will be started by the host. Yes: You are the host and have the Host PIN/KEY.*
*PIN is for meetings in your Personal Meeting Room. Find in your account at uww.webex.com by clicking on at center screen.
*HOST KEY is used for scheduled Webex Meetings. Find this number in your account at uww.webex.com by clicking on the meeting title.
To share content, follow Share screen in Webex Meeting/Call directions.
When meeting has ended, tap End Call on the touch panel.

B

C

D

For assistance, please contact the Help Desk at 262-472-HELP (4357) if you encounter any issues.

Video Enabled Cisco Webex Room Systems

Start a Direct Dial Video Call

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On the home screen, tap the green Call icon.

UW-W user: Enter name, email address, or 4 digit extension.
Off-campus user: Tap number keypad. Dial phone number starting with 9-1.
Tap green Call button.

UW-W user: Tap contact from the drop-down list.

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If prompted, tap green Call button.

To share documents or web browser, tap the black Share icon on the Touch Panel and follow directions: Share screen in Meeting/Call.

To finish your call, tap the red End Call icon.

Note:
Call will be with only one other user. For a group call, set up a Webex Meeting or meet in your Personal Meeting Room.
To have video, other user must answer using one of the following devices:
-UW-W office phone with video.
-Jabber on computer/laptop with video camera, speakers, and mic.
-Webex Meetings or Teams app on computer/laptop with video camera, speakers and mic.
-Room device with video/audio enabled.
-Mobile device using Webex Meetings or Webex Teams App.

Video Enabled Cisco Webex Room Systems

Start a Direct Dial Audio-Only Call

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On the home screen of the Touch Panel, tap the green Call icon.

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Using Touch Panel, dial on-campus 4 digit extension or off-campus number starting with 9-1.
Tap green Call button.

If prompted, tap the contact you want to call from the drop-down list.

If prompted, tap green Call button.

Notes:
To include more than one person in the call, set up a Webex Meeting or meet in your Personal Meeting Room. Audio-only callers can join by using dial-in number.

For assistance, please contact the Help Desk at 262-472-HELP (4357) if you encounter any issues.

Video Enabled Cisco Webex Room Systems

Share Screen In Webex Meeting or Video Call

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Log in to room computer or connect personal laptop using cables and adapter (as needed). Open content you wish to share during the call.
Join a meeting or make a call using the Touch Panel (instructions on page 2 or 3.)
Tap black Share icon on touch panel.

To share laptop screen, tap green Share in Call.
Note: To view the content before sharing to virtual participants tap Local Preview. To discontinue preview, tap Stop Preview.

To stop sharing, tap the blue Share icon and Stop Sharing on the Touch Panel.
When call has finished, select red End Call.
Sign out of room computer or disconnect personal laptop.

Notes:
While sharing on a call, one screen will show participants in the call and the other will show content.

For assistance, please contact the Help Desk at 262-472-HELP (4357) if you encounter any issues.

Video Enabled Cisco Webex Room Systems

Project to Screen Without Teleconferencing

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Log in to room computer or connect personal laptop using cables and adapter as needed.*
Open the content (documents or web pages) you wish to share.
Tap blue Share icon.

Tap green Share and select content to project.
The same content will show on both screens. To share different content on each screen, use a second device that utilizes the wireless share option.
Note: If you start a call or Webex meeting after projecting content, you will need to re-share. See step 2 in Share screen in Webex Meeting/Call, page 5.

To stop sharing, tap the blue Share icon and orange Stop Sharing on the Touch Panel.
Sign out of room computer or disconnect personal laptop.

*Note:
Attendees may also utilize the Share Screen With Wireless Connection option when projecting to a screen without teleconferencing. See page 6, starting with step 2.

For assistance, please contact the Help Desk at 262-472-HELP (4357) if you encounter any issues.

Video Enabled Cisco Webex Room Systems

Share Screen with Wireless Connection
in Webex Meeting or Direct Dial Video Call

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Follow directions to Join a Scheduled Webex Call, page 2 or Start a Direct Dial Video Call, page 3.
Open content you wish to share on your laptop or device.
Open the Cisco Webex (formerly Webex Teams) or Webex Meetings app on laptop or device. Download either the Webex Teams or Meetings app to your device at https://www.webex.com/downloads.html or for mobile devices at the App Store or Google Play.
Select the room system (generally named after the room, e.g. Hyer 142) located at the bottom of the app screen in blue. When entering a room with a Webex system, automatic pairing starts but may take a few moments.
If you do not see the room listed, select Connect to a Device at bottom of app (same location as the name of the room) and then Search for a Device. Type in the building name and select the name to pair.
If prompted for a code, enter the pairing code from the upper right corner of the wall screen.
Select
If you had to Search for a Device you may need to select the device (room name a second time for the Share Screen option to display.
Choose the screen or application (content) to share. An orange Sharing Toolbar will appear at the top of your screen. Switch windows by using the toolbar.
Click Stop on the orange toolbar to stop sharing. Device pairing will end when you leave proximity.

Webex Meetings

Webex Teams

Note:
More than one participant can share a screen but only one at a time. The newest to share takes precedence; this includes anyone sharing with the room computer or connected laptop.

Video Enabled Cisco Webex Room Systems

Share Screen with Wireless Connection without Webex Meeting or Video Call

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Open content you wish to share on your laptop or device.
Open the Cisco Webex (formerly Webex Teams) or Webex Meetings app on laptop or device. Download either the Webex Teams or Meetings app to your device at https://www.webex.com/downloads.html or for mobile devices at the App Store or Google Play.
Select the room system (generally named after the room, e.g. Hyer 142) located at the bottom of the app screen in blue. When entering a room with a Webex system, automatic pairing starts but may take a few moments.
If you do not see the room listed, select Connect to a Device at bottom of app (same location as the name of the room) and then Search for a Device. Type in the building name and select the name to pair.
If prompted for a code, enter the pairing code from the upper right corner of the wall screen.
Select If you had to Search for a Device you may need to select the device (room) name a second time for the Share Screen option to display.
Choose the screen or application (content) to share. An orange Sharing Toolbar will appear at the top of your screen. Switch windows by using the toolbar.
Click Stop on the orange toolbar to stop sharing. Device pairing will end when you leave proximity.

Webex Meetings

Webex Teams

Note: To share two different applications (one on ach screen) use second device with wired connection (room or personal laptop connected with cable).

Video Enabled Cisco Webex Room Systems

Join a Meeting in a Web Conference Service other than Webex

Video is NOT available for services other than Webex. You will have an audio-only phone connection. Screen sharing is not supported. You will use the touch panel as the phone. DO NOT join the meeting via the room laptop, use the touch panel.
Have the meeting information with the call-in number, meeting number, and password (depending on the service).

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On the home screen of the Touch Panel, tap the green Call icon.

Using Touch Panel, dial the phone number supplied in the meeting information starting with 9-1. You may need to tap the number pad icon.
Tap green Call button.

For assistance, please contact the Help Desk at 262-472-HELP (4357) if you encounter any issues.

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